Position Summary  

Providing professional and efficient support to our team, which would include receiving, reviewing, categorizing, scanning, filing, and tracking documents using our company’s organization systems. Help support our company documents while also ensuring their accuracy, quality, and integrity. Ensure all internal and external documents are maintained throughout the document lifecycle

Success Factors

• Maintain confidentiality regarding sensitive documents
• Establish and maintain record retention timelines
• Strong communication, self-motivational, and customer service skills
• Handle sensitive information with integrity and confidentiality
• Excellent organizational and time management skills

Tasks

• Copy, scan, and store documents. 
• Handle records across various departments
• Check for accuracy and edit files, like contracts Review and update technical documents (e.g., manuals and workflows).
• Distribute project-related copies to internal teams.
• File documents in physical and digital records.
• Create templates for future use
• Retrieve files as requested by employees and clients.
• Manage the flow of documentation within the organization
• Other duties as required

Knowledge

To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors. Check for accuracy and edit files. File documents in physical and digital records, manage the flow of documentation within the organization.

Skills

• Excellent verbal and written communication skills excellent proofreading and editing skills.

• Detail-oriented, organized, and self-motivated

• Proficient in Microsoft Office, PowerPoint and Excel
• Ability to manage multiple duties, set priorities and follow tasks through completion
• Capable of working in an environment in which demands, and priorities change frequently
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Personal Characteristics

• Self-directed, the ability to work independently, and being highly motivated. Document control specialists often work in a fast-paced and deadline driven environment, so it's important they can stay focused and carry out their tasks in a timely and accurate manner. They should be detail-oriented, dependable, and trustworthy since they come in contact with complex and sensitive documents.

Experience

• Hands-on experience with MS Office Suite
• Proficient typing and editing skills
• Data organization skills
• Experience is preferred but not necessary

Standard Work Reference

• High school or equivalent (Preferred) Experience